BC Corvette Club Members Handbook

Dear NEW MEMBER

It gives us great pleasure to welcome you to our organization: The BRITISH COLUMBIA CORVETTE CLUB.

You have joined, not only the oldest Corvette Club in the province (chartered in 1965), but also the largest in Western Canada. Thanks to our longevity and size, the club takes part in just about every facet of Corvette activities available, from “Corvette Cruises” to “Show and Shines”, from “slalom racing” to our popular “Whistler weekend”.  These are just a few of the numerous events that go on throughout the year.

As a new member, you will be encouraged to get involved in one of these project committees.  Not only will this give you an opportunity to see how our events work, but primarily, it will give you a chance to interact with some of the members and get to know them better.

In summary, you now belong to a great car club, BUT… as you know, a club is only as good as its members and their ideas.  If you have any suggestions as to what you would like to see happen, please do not hesitate to put them forward at our monthly meetings or contact any member of the Executive Committee.

As a new member, it is your ideas and participation that adds new energy to our high performance organization. We’d love to hear from you.

Again… welcome to our club, the BCCC.

 

The Executive

Club Executive

An Executive Committee elected from and by the membership provides leadership and coordination of Club operations.

The 2021 Club Executive consists of the following individuals:

David Coe                President           604-507-3243          president@bccorvetteclub.ca 

Bruce Hitchen          Vice President     604-341-2600          vicepresident1@bccorvetteclub.ca

Doug Street             Vice President     604-510-8244          vicepresident2@bccorvetteclub.ca

Harvey Schmidke      Membership       604-591-2528          membership@bccorvetteclub.ca

Kathryn Hitchen       Treasurer            604-341-2600          treasurer@bccorvetteclub.ca

Maggie Cox             Administrator      604-530-8783         administrator@bccorvetteclub.ca

Andrew Yano           Past President     778-877-5317          pastpresident@bccorvetteclub.ca     

 

The Executive works in close cooperation with a number of committees, responsible for a variety of events and club functions.

                                                                    EXECUTIVE POSITION DESCRIPTIONS

 

 

                                                                                      Date Issued 27/1/21

                                                                                      Supersedes Date……..

 

 

POSITION TITLE:  PRESIDENT

 

REPORTS TO:        GENERAL MEMBERSHIP

 

 

Purpose:

The President of the B.C. Corvette Club is responsible for the overall direction and management of the B.C. Corvette Club (hereafter referred to as the “Club”), within the year of his/her elected term and consistent with the long term objectives of the club. These objectives are to unite Corvette owners, promote activities which will encourage Motorsport and provide a medium for the exchange of ideas and information between Corvette owner/driver enthusiasts.

 

Other Duties and Responsibilities:

  • The President shall preside over all regular meetings and executive committee meetings. He/she shall call a special meeting of the club upon request of 8 full members in good standing.

  • Working with and through the clubs executive members to ensure that a full program of events and activities are planned and executed throughout the year in accordance within budget restrictions and with member participation.

  • Provides oversight and initiates strategies, budgets and procedures to ensure that measures are in place to monitor and control costs and expenditures commensurate to the clubs resources and long term policy.

  • Provides leadership and guidance to the membership and the executive as required.

  • Working with the respective executive members enables the systems, platform and methodology required for accounting,communications and web site.

  • Maintains key relationships with other clubs, associations, sponsors, etc.

  • Will ensure that any vacancy on the Executive will be filled by the remaining executive members appointing another club member in good standing for the remainder of the term.

 

                                                                                      Date Issued 27/1/21

                                                                                      Supersedes Date……..

 

POSITION TITLE:  1ST VICE-PRESIDENT

 

REPORTS TO:     GENERAL MEMBERSHIP THROUGH

                             THE EXECUTIVE COMMITTEE

 

 

Purpose:

The 1st Vice-President’s prime functions are to act as back-up to the President and to be ready to take over the President’s duties in the event that the President is unable to perform them. In an ideal situation, the 1st Vice-President will be a candidate to replace the current President when his/her term expires.

 

The 1st Vice-President will also help provide oversight to the other board/executive functions as well as oversight to all the sub committees assigned to him/her by the President.

 

Other Duties and Responsibilities:

  • Attend all general and executive/board meetings

  • Be responsible to execute special projects as directed by the President which may involve the recruitment of fellow club members for a committee.

  • Provide oversight for all standing committees and special event committees as assigned by the President.

 

                                                                                      Date Issued 27/1/21

                                                                                      Supersedes Date……..

 

 

POSITION TITLE:  2ND VICE-PRESIDENT

 

REPORTS TO:       GENERAL MEMBERSHIP THROUGH

                               THE EXECUTIVE COMMITTEE

 

 

Purpose:

The 2nd Vice-President shall assume the duties of the President if both the President is absent, and if the 1st Vice-President is absent or unable to execute duties assigned to him/her. If only the 1st Vice-President is absent or unavailable, the 2nd Vice-President may have some or all of those duties assigned to him/her. Also, he/she shall sit in on any or all sub committees if requested to do so by the President.

 

Other Duties and Responsibilities:

  • Attend all general and executive/board meetings

  • Be responsible to execute special projects as directed by the President and which may require the recruitment of fellow club members for a committee

  • Provide assistance to other executive positions as directed by the President.

 

                                                                                      Date Issued 27/1/21

                                                                                       Supersedes Date……..

 

 

POSITION TITLE:  TREASURER

 

REPORTS TO:        GENERAL MEMBERSHIP THROUGH

                                THE EXECUTIVE COMMITTEE

 

 

Purpose:

To oversee the management of, and report on, the B.C.C.C. finances. In this position, the Treasurer will also initiate and drive the budgeting process and act in a consulting capacity to the Executive with respect to budgeting, expenditures and financial controls, including expense approval level authorizations. The Treasurer will act to insure that the club remains financially healthy and adheres to the requirements as stated in the B.C. Societies Act.

 

Other Duties and Responsibilities:

The Treasurer shall collect all money due to the B.C.C.C. and be responsible for maintaining a record of all club funds and shall receive and disperse all monies. He/she shall make an annual written report to the club at the A.G.M. He/she shall promptly turn over to his/her successor all funds securities, documents and property of the B.C.C.C. in his/her possession.

 

Overseeing and managing the financial affairs of the B.C.C.C. includes:

Providing oversight for all committee and event expenses and revenues, reconciling bank statement, and managing cash flow. The Treasurer is also responsible for investing funds consistent with applicable laws. The Treasurer creates and maintains systems for ensuring the organization’s ongoing solvency and oversees the development of the organization’s financial policies, which includes cheque signing authority, expense reimbursement, credit card usage, and petty cash policies.

 

The Treasurer in responsible for preparing, or facilitating the preparation of an annual budget, as well as regularly monitoring and comparing the actual revenues and expenses incurred against such budget. The budget must be reviewed and approved by the Executive, however, the Treasurer should be prepared to explain and justify the document.

 

The Treasurer should keep the Executive apprised of key financial events, trends, and concerns, and his/her assessments of the organization’s fiscal health. The Treasurer is also generally responsible for completing, or ensuring the completion of, required financial reporting forms in a timely manner and making these forms available for the Executive’s review.

 

                                          

 

                                                                                      Date Issued 27/1/21

                                                                                      Supersedes Date……..

 

 

 

POSITION TITLE:  MEMBERSHIP CHAIR PERSON

 

REPORTS TO:       GENERAL MEMBERSHIP THROUGH

                                THE EXECUTIVE COMMITTEE

 

 

 

 

Purpose:

The office of Membership Chair Person exists to consolidate all matters pertaining to existing and prospective members. In the case of prospective members, he/she is responsible for any matter also regarding their applications and qualifications. He/she is also responsible for the creation and maintenance for general information regarding membership, attendance records and for complaints on behalf of the membership which he/she will bring to the attention of the executive/board through the President.

Other Duties and Responsibilities:

  • Keep the executive/board updated on membership issues.

  • Maintain a current list of members, including the following:

 

  • Addresses

  • Telephone Numbers

  • E-Mail Addresses

  • Birthday/Anniversary

  • Induction Date

  • Attendance

  • Participation Attendance at BCCC Sponsored Events

  • Order Name Tags

  • Take Attendance at General Meetings

  • Collect Membership Dues

  • Issue Membership Cards and receipts

  • Update and maintain Member’s Handbook

  • Submit an article to the Club’s Newsletter

  • Prepare a report for the Executive and General Meetings

  • Mass E-Mail Members on upcoming events

  • E-Mail Welcome letter to new Members

 

                                                                                      Date Issued 27/1/21

                                                                                      Supersedes Date……..

                                                                                                          Oct.15/04

 

 

POSITION TITLE:  ADMINISTRATOR

 

REPORTS TO:        GENERAL MEMBERSHIP THROUGH

                                 THE EXECUTIVE COMMITTEE

 

 

Purpose:

The B.C.C.C. Administrator is a member of the Executive Committee whose main roles are to maintain the Club’s official documents and to record the minutes of the Executive committee minutes and the monthly members meetings.

 

The Administrator shall prepare and have custody of the minutes of all proceedings at all general meetings of the members and all Executive meetings of the directors. He/she shall promptly turn over to his/her successor all documents, books and any other Club property in his/her possession.

Other Duties and Responsibilities:

 

Official Records:

The Administrator is charged with storing all official B.C.C.C. documents. These documents include:

  • The minutes from the monthly members’ meetings

  • The monthly financial summaries, as prepared and signed by the Club Treasurer.

  • Yearly AGM notices

  • Insurance papers

Hard copies of each of these documents must be stored. Electronic soft copies may also be kept. The Administrator also keeps various unofficial documents. Hard copies of these documents are not required.

 

Meeting Minutes:

The Administrator is charged with recording the minutes for each of the members’ meetings, held monthly. These minutes must closely and accurately reflect the proceedings of each meeting, and a signed copy of the minutes must be kept in the official records.

 

At each monthly members meeting, the Administrator will:

  • Read the minutes from the previous month’s meeting to the membership.

    • Make any required changes to the minutes if a member requests it, and the change is accepted in a vote.

    • Sign the minutes, once the membership accepts their accuracy.

  • Record the minutes of the current meetings.

  • The minutes must accurately reflect the proceedings of the meeting, but they do not have to be a verbatim account.

 

  • Within one week of each monthly members meeting, the Administrator will:

  • Verify the accuracy of the minutes with the rest of the Executive Committee, via e-mail.

  • E-mail the verified minutes to all members who have formally requested a copy.

  • Members should be made aware that this copy of the minutes has not been formally accepted by the membership, and are therefore subject to change.

  • Any changes to the minutes should also be e-mailed to these members.

  • Only current members of the club should receive a copy of the minutes.

  • When new members join the club, they should be asked if they wish to also receive of copy of the minute

  • AGM Notice:

  • The Administrator must notify all B.C.C.C. members of the B.C.C.C. Annual General Meeting. This notice can be sent via-email to members with e-mail addresses, or by written letter to members without e-mail address. All members must be made aware of the AGM. The AGM is held at the December monthly members’ meeting and the AGM notices should be sent out by November 15th.

 

B.C.C.C. Committee/Event List:

The Administrator is responsible for maintaining a current and up-to-date list of the B.C.C.C. committees, the chairs of each committee, and the chairs’ contact information (e-mail addresses and phone numbers).

 

This document also contains a short list of upcoming B.C.C.C. events, such as members’ meetings, B.C.C.C.-sponsored events, and events in which the Club is participating. This list generally does not contain events that do not directly involve the official participation of the Club.

 

A copy of the committee list should be presented to the President of the B.C.C.C. at the Executive meeting. Prior to the monthly members’ meeting, all members should be e-mailed a copy of this document, and a further 20 hardcopies should be brought to each meeting for guests and those members without e-mail addresses.

 

Useful Documents:

A number of documents should be maintained by the Administrator to aid in the execution of the above duties:

  • B.C.C.C. Admin Guide – this document

  • B.C.C.C. AGM Notice – a template for the yearly AGM notice

  • B.C.C.C. Minutes template – a template for the minutes. This template can be printed and used for recording the minutes. Extra paper will also be required, as some topics require a lot of room.

  • B.C.C.C. Meeting Agenda – the list of committees, chair people’s contact information and upcoming events.

 

Mass Emails to Club Members:

The Administrator is to act as the gatekeeper regarding mass emails and communication to club members, ensuring that only emails approved by the President and/or the Executive are sent out.

 

 

CONSTITUTION
BRITISH COLUMBIA CORVETTE CLUB “BCCC”
Incorporation Number: S000B871
Business Number: 85070 2481 BC0001
Filed Date and Time:
The name of the Society is BRITISH COLUMBIA CORVETTE CLUB
The purposes of the Society are:
The objects of the Club are “to unite Corvette owners, promote activities which will
encourage motorsport and provide a medium for the exchange of ideas and information
between Corvette owner/driver enthusiasts”.
The operations of the Club are to be chiefly carried on in Vancouver, British Columbia.
The society is a member-funded society. It is funded primarily by its members to carry
on activities for the benefit of its members. On its liquidation or dissolution, this society
may distribute its money and other property to its members.
Filed Date and Time: January 10, 2019 01:17 PM Pacific Time
BY-LAWS
1. MEMBERS
a) To become a full active member of the BCCC a candidate must:
i) Own a Corvette automobile.
ii) Must participate in two club-sponsored events and attend one monthly
meeting, within a twelve-month period. If not able to attend a monthly meeting
the prospective member must be sponsored by a member in good standing who
will address the membership on his/her behalf. The sponsor must submit all
information pertaining to the prospective member to the Membership
Chairperson prior to addressing the membership.
A club sponsored event is an event that is arranged by a member or members that is open
to all other members and prospective members and is consistent with the regular
activities of the club.
iii) Receive a majority vote by the membership in attendance at a monthly
meeting.
iv) Upon acceptance, the candidate shall pay his/her dues before being
issued a membership card or assuming voting rights.
b) Spouses, upon receiving a majority vote and upon payment of 2/3 of the membership fee, shall
be considered full members. (A spouse is considered to be as per the legal definition in effect at
that time.)
c) Honorary Membership
Honorary Membership will be automatically awarded to any club member who has completed 25
continuous years of club membership. Such member will have full voting privileges, as long as
they continue to own a Corvette automobile. If a Corvette automobile is no longer owned, such
membership may continue, however the member will not have voting privileges. If the Honorary
Member is currently paying for two memberships as a spousal couple, the spousal membership
shall continue at the regular annual cost for a spouse.
2. RIGHTS & OBLIGATIONS
a) Every member shall be governed by the By-Laws. Every member in good
standing shall be entitled to one vote and shall be entitled to all privileges of the Club
b) Code of Conduct, Club Rules, & Process for Conflict Resolution:
i) Intention: The intention of this section is to establish clear and acceptable behaviour
expectations for BCCC members, prospective members and guests. It is not to restrict the
rights of anyone but, rather, to ensure that all members, prospective members and guests
can expect to be treated with dignity and respect while playing, working, volunteering or
participating at all BCCC meetings or events.
ii) Rules: Only members, prospective members and invited guests in good standing are
entitled to use the clubs’ facilities and equipment. The rights of any member to the
privileges of the Club shall coexist with the period of his or her membership. The Club
deems that all members upon admittance to the Club have given their consent to be
bound by the By-Laws and rules of the Club; both to restrictions and the penalties
imposed.
The Executive of the Club shall be the only ones to deal with matters pertaining to the
conduct of the members, prospective members and members’ guests.
Any member, family member, prospective member, or guest of a member, whose conduct
the BCCC Executive considers improper, offensive or likely to endanger the welfare,
safety, harmony or good reputation of the Club or its’ members may be reprimanded,
suspended or expelled from the Club after a 2/3 affirmative vote by secret ballot at a
General Meeting. The Accused and the President or governing board of the Club shall
have a minimum of one (1) week’s prior written notice of the charge before any
disciplinary hearings or special measures are to be initiated.
Any member, prospective member or guest of the BCCC may be reprimanded, suspended
or expelled from the Club if the Executive determines that the Accused:
• Submitted false information with their Application for Membership.
• Exhibited unsatisfactory behaviour, conduct or appearance.
• Failed to pay dues, fees or club accounts in a timely manner.
• Failed to abide by the rules and regulations as outlined within the Club’s Bylaws or
as set forth by the Executive or the Club’s Sponsor.
• Treated the Club’s members, Executive, or any of the Club’s affiliated partners or
representatives in an unacceptable or abusive manner.
• Failed to meet and maintain eligibility for membership pursuant to the application.
Members, prospective members, and guests will NOT:
• Conduct themselves in an un-sportsmanlike manner and/or disrespect volunteers,
officials or fellow club members.
• Disrespect club etiquette or disrupt club meetings or events.
• Use, or have an association with, illegal drugs anywhere on our Sponsor’s premises
or at any Club events or functions.
• Physically threaten, slander, verbally abuse, or otherwise attempt to intimidate
others within – or associated with – the Club.
• Abuse, damage or disrespect any other member’s, prospective member’s or guest’s
vehicle.
• Ignore any rules further prescribed by the Executive.
iii.) Process: Should you be involved in - or should you observe – any breeches of the
above, the following procedure will be followed:
• Promptly submit a written incident report to the President &/or a Vice President of
the Club detailing the date, the time, the location of the incident, its’ particulars, and
the parties involved. Mail or email are acceptable but, either way, the report should
be made in a timely manner. (Email: president@bccorvetteclub.ca ,
vicepresident1@bccorvetteclub.ca , or vicepresident2@bccorvetteclub.ca ). This
information will be shared in confidence with all members of the Executive & the
Executive will then discuss the matter between themselves to decide on the
appropriate course of action. The Accused will be notified of a complaint having
been received against them via registered mail by the President. (In the interests of
timeliness, an email of that very same letter may be sent directly to the Accused, as
well).
• Step #1 - The Executive will attempt to encourage the Accuser to settle the dispute
privately with the Accused via a face-to-face meeting. If necessary, a neutral and
unbiased member of the Executive will accompany the Accuser to a meeting to act
as a witness and a mediator. That Executive member will later provide a written
summary of the discussion to the Executive as a permanent record of the meeting.
• If a solution is found, the matter will be considered resolved and no further action
will transpire. Both parties will agree not to speak of this matter again publicly. This
will normally be the first step and should be the desired outcome unless the alleged
infraction is so grave that the Executive deems that it appropriate to move straight
to the following step.
• Step #2 - If no solution is found at a face-to-face meeting, both parties will be called
to appear at an Executive meeting where the case will be heard, and written
statements will be collected. The Executive – after a majority vote amongst
themselves - may conclude the matter with a simple reprimand to the Accused if
they determine that a reprimand is sufficient when balanced against the offence. If
so, no further action will transpire, and both parties will agree not to speak of this
matter again publicly. This should be the second step and the desired outcome if no
solution is able to be found after having tried to settle matters privately according to
Step #1. However, if Step #2 provides no solution or agreement between both
parties then the Executive shall proceed to Step #3.
• As a third and final step, if no resolution is found at the Executive meeting, the issue
will go before the membership at the next General Meeting for a vote of suspension
or expulsion. Both parties’ written statements will be read aloud in advance of a
secret ballot vote and additional material collected by the Executive during this
process may also be presented to the membership. However, any such material
must be strictly factual, must be supported by evidence and may not contain
hearsay. If a last-minute resolution is found by both parties’ ahead of this meeting –
and that resolution is satisfactory to the majority of the Executive – then this matter
will be considered closed without having gone before the membership for a majority
vote for suspension or expulsion. Again, both parties will agree not to speak of this
matter again publicly. If a vote is required for either suspension or expulsion, a
simple 2/3 majority of the members in attendance at that meeting will suffice to
carry that vote. (The degree of discipline to be administered will be determined by
the Executive, only). Naturally, this step is reserved for only the most grievous
offences and is to be utilized only after having exhausted all previous attempts
towards finding a just and equitable solution to the problem at hand.
3. CESSATION OR TERMINATION OF MEMBERSHIP
a) A member shall cease to be a member in good standing upon non-payment of the
annual fees as hereinafter-prescribed in By-Law #4.
b) A member may resign from membership by notifying the President or Secretary
in writing.
c) Impeachment & Resignation:
i) Any officer of the British Columbia Corvette Club may resign by
submitting his/her resignation to the Executive Board in writing.
ii) The remaining Executive Board shall have the power to appoint any
member of the Club to the vacant position upon receiving a majority vote of the
executive. Such appointment shall expire when the term of the Executive Board ends.
iii) Any officer of the British Columbia Corvette Club may be impeached and removed
from office and suffer loss of all membership privileges if just cause is
determined by a 2/3 majority vote the executive.
4. ANNUAL FEES/DUES
There shall be payable by each member an annual fee (dues) in each year. Dues shall be payable
by October 1st. The Club may adjust the amount of the annual dues from time to time and can do
so during a general or special meeting by a majority vote.
.
b) A penalty of $5.00 per month will be charged for late payment of dues
c) If dues are not paid by December 31st the member will be required to rejoin the
BCCC, as per bylaw 1.a.ii
5. ANNUAL MEETING
The annual general meeting of the Club shall be held on the first Wednesday of the month of
November. The location will be at the regular meeting place for the BCCC general meetings.
6. NOTICE OF MEETINGS
i) Fourteen (14) days notice in writing shall be given to every member of any
special meeting, whether annual or otherwise. Such notice shall be sufficiently given if
delivered to members personally, via e-mail or mailed to their last known address.
ii) The accidental omission to give notice of a meeting to any member shall not
invalidate the proceedings of that meeting.
7. PROCEDURES AT MEETINGS
a) A general meeting other than the annual general meeting, shall be held monthly
during the year. A member may appoint another as proxy in writing only, for all
meetings
b) A quorum for any meeting shall consist of 40 members in good standing, either present
personally or represented by proxy.
c) A majority vote will be a simple majority of more than 50% of the members in attendance or
represented by proxy on any matter unless specified otherwise in the bylaws.
d) The President, or in his absence, the 1st or 2nd Vice-President, shall preside as
Chairman, at every meeting of the Club. If at any meeting the President or Vice-
Presidents are not present within fifteen minutes after the time appointed for holding
the meeting, one of the attending executive members shall assume the responsibility.
e) Order of Business: At the annual general meeting the following shall be the
Order of Business provided however that such order may be altered or suspended by a
2/3 majority vote of the membership, in attendance at the meeting.
1. Meeting called to order by Chairman.
2. Reading of the Minutes of the previous Annual General Meeting.
3. Treasurer's report.
4. Old Business.
5. New Business.
6. Adjournment.
f) Any requests from members to fund any initiatives or events must be submitted to the
Executive for consideration at the next scheduled Executive meeting. After the Executive has
reviewed the request, a motion from the floor at the next general meeting may be made, and, prior
to the vote, the Executive will provide their recommendation as to whether the request should be
approved, or not approved. Members may then vote on the motion either for or against,
according to their own opinion.
8. ELECTIONS
a) The election of Officers shall be made annually at the annual general meeting in the month of
November.
b) Nominations for executive positions shall be received by an election's officer
duly appointed by the Executive Committee.
c) Only full members are eligible to vote or run for any office.
d) In the event of more than one nomination being received for any office, a vote by
secret ballot of the membership shall decide the winner.
e) Any existing officer may run again for the same office.
f) Any candidate who loses in any office, may let his name stand for any remaining
office.
g) The executive term of office will start January 1st and end December 31st
9. BOARD OF DIRECTORS
The Board of Directors shall consist of the President, two Vice-Presidents, Immediate
Past-President, Administrator, Treasurer, and a Membership Chairperson and such
Board shall constitute an Executive Committee
10. DUTIES OF OFFICERS
a) The PRESIDENT shall preside over all regular meetings and executive
committee meetings. He/she shall call a special meeting of the Club upon the request
of eight full members in good standing.
b) The 1st or 2nd VICE-PRESIDENT shall assume the duties of the President, if the
President is absent, and he/she shall sit in on all sub-committees of the Club if requested to do so.
c) The ADMINISTRATOR shall prepare and have the custody of the
minutes of proceedings at all general meetings of the members and all executive
meetings of the directors. He/she shall perform such other duties as may be
required of him/her by the executive committee. He/she shall promptly turn over
to his/her successor all documents, books and any property of the Club in his/her
possession.
d) The TREASURER shall collect all money due to the Club and be responsible for
maintaining a record of all club funds and shall receive and disburse all monies.
He/she shall make an annual written report to the Club at the AGM. He/she shall promptly
turn over to his/her successor all funds, securities, documents and property of the Club
in his/her possession.
e) The MEMBERSHIP CHAIRPERSON shall be responsible for any matter
pertaining to prospective members, their applications, specifics and also general
information regarding membership, attendance records and complaints from the
membership to the Executive Committee.
f) The IMMEDIATE PAST PRESIDENT” has the option to sit on the Executive committee
beginning with the term immediately following their last term as President, and continue to sit on
the Executive committee as IMMEDIATE PAST PRESIDENT until such time as the current
elected person serving as President changes. The IMMEDIATE PAST PRESIDENT shall
provide advice and continuity to the Executive Committee, based on their previous experience in
the role of President
11. DUTIES OF MEMBERS
To take an active part and interest in the welfare of the British Columbia Corvette Club
and conduct themselves in a manner conducive to the growth and development of the
Club and to maintain good relations with other clubs and motorsport enthusiasts.
The Core Values of the Club shall be Integrity, Respect, and Excellence.
12. AUDIT & INSPECTION
The books and records of the Club shall be open to any member for inspection upon
reasonable notice. The members in general meeting or executive committee may appoint an
auditor.
13. SEAL OF THE CLUB
The seal of the Club shall be in the custody of the President and shall not be affixed to
any document except by authority of a resolution of the Board of Directors or the
members of the Club present at a meeting duly called, and in the presence of such
Officers of the Club as may be prescribed below, and such officers shall sign every
document to which the seal of the Club is so affixed in their presence.
14. SIGNING OFFICERS
Any two (2) members of the Executive committee, one of whom will be the treasurer.
15. BORROWING POWERS OF THE SOCIETY
The British Columbia Corvette Club has no borrowing powers.
16. AMENDMENTS TO BY-LAWS
These By-Laws may be amended by a special resolution passed by a 2/3 majority vote by
members in good standing, at a general meeting of the club, provided a copy of such proposed
amendment or amendments has been first delivered by the preparer to the administrator and then
distributed by the administrator to all members of the Club at least fourteen (14) days prior to the
general meeting at which action upon such proposed amendment is to be taken.
The above by-laws numbered 1 – 16 inclusively shall be the by-laws of the British Columbia
Corvette Club.
DATED AT Langley, BC. On the 7th day of November, 2018

RALLY GUIDELINES

1.      GENERAL

  1. Every attempt should be made to ensure fairness and equal opportunity for both residents and out-of-town guests to be competitive.

  2. To make the Rally cars readily identifiable by the checkpoint crews, some identification is recommended.

  3. The Rally course should avoid obvious dangerous situations.  Common sense should be a good guide.

  4. If the starting instructions lead the vehicles into a main street, it should be a right turn.

  5. Adequate room should be provided to assure all cars line up in the proper order.

  6. In setting up a Rally the Rally Master or event chairperson should determine the route first, then add the questions after the route has been established.  This would eliminate confusion between instructions and questions.

  7. It is highly recommended that congested traffic areas be avoided in the determination of the Rally route.  If congested areas are unavoidable, the number of questions should be kept to a minimum in these areas.

  8. All Rally Chairpersons should have competed in at least 3 BCCC Rallies to be eligible to put on a Rally.

  9. Not all questions need to be answerable.

1.2    RALLY RULES

  1. Special Instructions are the Rally Master’s definitions, interpretations and requirements, for that specific Rally, and must not contravene BCCC Rally Rules.  These Special Instructions must include the Rally Master’s definitions of abbreviation, terminology, and questions.  (For example:  Define what is a “sign”, define what does “SRIP” mean, if anything).

       These Special Instructions must be in writing, the pages numbered (i.e. 1 of 3) and included with the Rally instructions.

  1. Any vehicle, in the opinion of the chairperson, which does not comply with the basic vehicle requirements, i.e. signal lights, brakes, etc., will not be allowed to compete.

  2. Scoring must be consistent for all vehicles.

  3. A drivers meeting must be held for drivers and navigators prior to the start.  Any questions will be answered at this time.

  4. Rallies shall be laid out in such a manner that speeds will not exceed legal, reasonable and safe driving speeds.

  5. Children under 8 years of age may ride as passengers, otherwise, only driver and navigator are allowed in the vehicle.

  6. The finishing point must either be known to all entrants or else written in a sealed envelope containing exact instructions, address and if possible, a telephone number at the end of the Rally.

  7. Scoring shall be based primarily upon navigation and observation skills and must be explained completely in the Special Instructions handed out with the Rally instructions.

  8. All terms and abbreviations should be consistent with BCCC Rally Guidelines.  Additional terms and abbreviations, if required shall be stated clearly in the Special Instructions.

  9. The Rally course should be checked just prior to the event for last minute changes, detours, sign removal, etc.  Someone unfamiliar with the route must check that instructions are correct and without errors in spelling and punctuation.

  10. All checkpoints located on a Rally route, must be on the right hand side of the route and so situated that the Rally vehicles need not leave the course to enter the checkpoint.  The checkpoint must not be located too soon after traffic lights, left turns off busy roads, or congested areas.  The procedure to follow when entering a checkpoint must be provided in the Special Instructions.

  11. Rally cars must not stop in traffic lanes.  There must be ample room for a number of Rally cars to pull off the road while awaiting checkpoint activities.

  12. Insurance forms must be completed and signed, if required.

  13. If checkpoints are to be set up on private property, make sure that the property owner has given permission.

  14. All checkpoints must be identified by a sign that is large enough to be seen readily from a distance.  All signs must be similar and a sample displayed at the drivers meeting.

  15. All route instructions shall be independent of any questions asked on the Rally.  It will not be necessary to correctly answer questions to complete the Rally course.

  16. No route instruction shall be contrary to any legally posted highway sign, either permanent or temporary.

  17. Any additional instructions required by entrants must be provided in writing to all entrants prior to the start of the Rally.  Written instructions or addenda required along the Rally route will take precedence over previous instructions and all verbal instructions.

  18. Rally instructions and questions must never be deliberately misleading.

  19. The use of two-way radios, portable telephones, and like devices by the Rally teams during the Rally is strictly forbidden.

  20. Questions that are not pertinent to the actual Rally (e.g. questions concerning facts about Corvettes) should not be used on BCCC Rallies.

  21. No luck situations will be allowed during a BCCC sanctioned Rally (e.g. fortune cookies, playing cards).

  22. Answer a question precisely the way it is asked.  If a question has more than 1 correct answer, then all correct answers must be accepted.

24.       All distances that are given in Rally instructions or rules must be stated in Kilometers and Miles.

25.       In every Rally involving measured distances, an odometer correction section shall be provided. This section shall be at lease five kilometers        long and should start and end at a well-defined landmark or sign.

  1. Readily identifiable landmarks may be used in the Rally instructions so entrants can verify that they are on course.

  2. Full and complete Rally Rules and Guidelines must be included with the Rally instructions.  Referring to BCCC rules will not be considered compliance.

  3. Owners of trailered, concourse, and/or autocross cars, used in the current year’s competition may use an alternate vehicle for Rally purposes with prior approval of the Rally Master.

  4. All Rally cars must have both a registered driver and a registered navigator.

  5. The scoring system for each Rally shall be detailed in the Special Instructions.  If the Rally is part of a total points series, then the scoring system for each Rally in the series shall be identical.

  6. HAVE FUN!

1.3     RALLY ABBREVIATIONS

Following is a list of commonly used abbreviations.  Any additions or changes must be defined in the Special Instructions for the Rally.

 

A          ACUTE - A turn of substantially more than 90 degrees.

 

B           BEAR - A turn of substantially less than 90 degrees.

 

CR        CROSS - To go straight across.  To cross a divided highway is to cross both halves.

 

OPP      OPPORTUNITY - A crossroad or side road that may or may not have a name or number.  Unpaved roads and roads marked as NO EXIT, CUL-DE-

 

SAC, or NO THRU ROAD are considered to be non-existent in BCCC Rallys.

 

RR        RAILROAD TRACKS - A set of rails on which a train or similar vehicle may travel.

 

R           RIGHT - A turn to the right of approximately 90 degrees.

 

L           LEFT - A turn to the left of approximately 90 degrees.

 

SOL      SIGN ON LEFT - Sign on left.

 

SOR      SIGN ON RIGHT - Sign on right.

 

SS          STOPSIGN - A conventional road sign indicating that you must stop, then proceed only when the way is clear, and it is safe to do so.

 

ST         STRAIGHT - Continue on the presently traveled route in the presently traveled direction as nearly as possible.

 

SRIP     SIGN READING IN PART - Refers to any sign along the route.  This may be a pictorial illustration, lettering, or any other alphanumeric characters on a signboard, building or other object.  Generally, you will be asked to complete the missing portion of the sign.

 

T          TEE - A point in the road being traveled where the road comes to an end by joining another road which meets it at approximately 90 degrees.  It is not possible to go straight at a tee.

 

TL        TRAFFIC LIGHT - Any two or more element illuminated traffic control device that can show at least a red and green indication in sequence regardless of their mode of operation.  Two or more such traffic control devices at the same intersection shall be considered as a single traffic light.

 

TURN   - A change of direction or approximately 90 degrees to the right or left.

 

TURN AFTER - Indicates a landmark located just before the point at which the Rally vehicle must make a turn.

 

TURN BEFORE - Indicates a landmark located just beyond the point at which the Rally vehicle must make a turn.

 

UNPAVED ROAD - A road having a discontinuous, non-hard surface such as broken stone, gravel, dirt, etc.  These roads are considered to be non-existent on BCCC Rallys.  You may find it necessary to traverse short sections of the road where it may be under repair and is not up to usual standards; these are not to be considered “unpaved roads”.  Proceed across these sections with caution.

 

1.4    HELPFUL HINTS

  1. Do not assume anything.

  2. Do not get lost; concentrate on the route first, on the questions second.

  3. Check off each and every item on the instruction sheet as it is completed.

  4. If you get lost, pull off the road and look things over calmly; plan a recovery.

  5. If possible, return to the last point where you know you were correct. 

  6. Do not blunder on ahead hoping that things will work out – they won’t! 

  7. If the Rally includes recovery points where you can re-acquire the route, consider using one of these to get back on route.

  8. Read all instructions with scrupulous care.

  9. Do not short cut even when the end is in sight.  Follow every instruction on your sheets.

 

2.     CORVETTE TOURING

DEFINITION:  A tour is two or more cars traveling in convoy to a predetermined destination.

The first step towards a successful tour is to select a destination that can be reached by roads that are known to be paved.  The route should be chosen with traffic conditions and the need for gas stations, rest stops and restaurants in mind.

It is best, though not absolutely necessary, to plan a tour well in advance.  Early preparation gives the tour leader time to check the route and also allows time to publicize the up-coming tour in the club's newsletter or via the telephone committee.

The newsletter should show the time of departure, location of the meeting place and the name and phone number of the tour leader.  It should include the destination time and distance of the tour and the route that is to be followed.  If there are to be stops, these should also be shown to allow people, who might arrive late, to find a place they can join the tour.

A short driver's meeting should be held before the start of any tour.  At this time the tour leader is responsible for informing each member of the tour of last minute changes made since the newsletter's description.  This meeting also gives each tour member a chance to ask questions and possibly suggest additional ideas for the tour.

If time permits, it is a good idea for the tour leader to issue handouts giving some information about the tour.  The tour leader should go over some of the general tour rules, some of which are listed below:

 

A.        People attending the tour should come prepared.  The touring cars should be fueled and ready to go at the time of departure.

 

B.        Tours will obey all speed limits and traffic laws.  Drive legally and courteously.

 

C.        Always use turn signals and give enough advance warning of maneuvers.

 

D.        Tours should leave at the predetermined time, or approximately 15 minutes after the publicized departure time.

 

E.         Tour with parking lights on.  Lights enable the tour leader to keep better track of all the tour members and allows other traffic to know there is a group of cars traveling together.

 

F.         Corvettes at the head of the tour - all other vehicles, including support vehicles, should follow at the very end of the tour, unless by pre-arrangement or special need.

 

G.        No speed competitions in the tour.

 

H.        Once you've established your place in the tour, don't jockey position.  This confuses not only the tour leader, but other drivers in the tour as well.  Remember; touring can be fun but it's not easy.

 

I.          Don't lag!! Keep the tour together. If a car lags, soon the tour leader can't see all the cars and the tour fragments into two or more tours.

 

J.         Always travel in the right-hand lane, except to pass. Don't all change lanes at the same time.

 

K.        Leave enough room between cars to allow traffic to move through the tour as necessary.  Remember, a tour attracts attention.  The Highway Patrol/R.C.M.P. often follows a tour to make sure it is being run properly.  Following too close is illegal!

 

L.         The tour leader must continuously plan in advance.  When exiting freeways he/she must get in the correct lane well in advance, allowing all cars to change lanes and thus avoid a frantic two- or three-lane dash for an exit.  The more cars in the tour, the more time must be given by the tour leader.

 

M.        The tour leader is in charge of the tour.  If anyone is intoxicated, or driving in such a manner as to endanger other members or other people on the highways, that person must be made to leave the tour.

 

N.        While traveling on a two-lane highway, coming upon a slower car, the tour leader should pass and move ahead of the tour to pass, then slow down and wait for the remaining tour members.

 

O.        If a refueling stop is required, it should be planned well in advance by the tour leader.  If possible choose a place that offers a selection of gas stations in near proximity, bearing in mind the special fuel requirements for vintage vehicles.  When this location is reached, the tour should break up for 15 or 20 minutes, allowing each car to refuel and then rejoin at a predetermined meeting place.  Let people know ahead of time where the refueling will take place to avoid panic as fuel supplies start to get low.

 

P.         A good tour does not require a large number of cars.  Four to five cars travel more easily than twenty or thirty.

 

Q.        Disabled cars:  If you experience car trouble, flash your headlights at the car in front of you and pull well off the road.  One car will stop to help you.  Only one car should stop to render assistance.

 

R.        If you see a car in the tour flash it's headlights, signal the cars ahead of you in the same manner.  When the tour leader is signaled, he/she will lead the tour off the freeway at the nearest exit, or stop at the first safe place to stop.  There, the tour will wait for a report from the disabled car and then take appropriate action.

NOTE:         A tour often picks up other vehicles including Corvettes that may not abide by or be aware of these rules.  Nevertheless, other Corvettes should be encouraged to join in.  Remember "Save the Wave".

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